Victoria Shanghai Academy 滬江維多利亞學校招聘

Executive Assistant to Head of Academy and Secondary School Principal

Key Responsibilities:

Manage the daily schedules of the Head of Academy and Secondary School Principal
Serve as the primary point of contact for all internal and external stakeholders regarding matters related to the Office of the Head of Academy and Secondary School Principal
Organize and coordinate events, such as parent-teacher meetings, staff events, and other school functions
Manage travel arrangements for local and overseas work trips
Be prepared to travel to provide direct support during off-site meetings, events, or conferences
Prepare reports, presentations, meeting agendas, and minutes
Assist in creating bilingual academic and administrative documents such as speeches, proposals, bulletins, and Head of Academy and Secondary School Principal newsletters
Conduct research on industry trends and government policy development to support decision-making and strategic planning
Assist with projects as well as preparation and management of budgets
Maintain the highest level of confidentiality regarding student, staff and sensitive administrative information

Requirements:

Bachelor’s degree in a related field
At least 3 years of experience in an executive assistant role, preferably in an educational or similar setting
Fluency in English, Cantonese and Mandarin, with excellent writing skills in both English and Chinese
Excellent organizational and time management skills
Strong written and verbal communication skill
Proficient in MS Office (Word, Excel, PowerPoint) and familiar with school management software
Proficiency in graphics design software (such as Adobe Creative Suite and Canva) and experience creating visual content
Ability to multitask and prioritize work under pressure
Ability to work well with others in a team environment
High level of discretion and professionalism

The remuneration package will be commensurate with qualifications and experience. Applicants please email their resume and covering letter to vsarecruit@vsa.edu.hk.

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