Olympus Hong Kong and China Ltd 香港招聘

At Olympus, our shared aim is to use our innovative optical and digital solutions in medical technologies to making people’s lives healthier, safer and more fulfilling, which consists of our Core Values of Patient Focus, Integrity, Innovation, Impact and Empathy forming the strong foundations and commitment to our people-focused culture and guide the way we think and behave, every day. You can look forward to exciting challenges in an international working environment, in which you will be constantly developing on both a professional and personal level. We are looking for high caliber candidates to join our Medical Systems Division – Administration and Operations Department based in Hong Kong.

This position is responsible for providing full spectrum of sales administration support to the Sales Department of Medical Business.

Administrator (Sales Admin Role)

Key Accountabilities:

Manage administrative tasks and planning for sales/service contracts and commercial logistics
Act as a liaison between sales and customers, handling inquiries about stock and sales/shipment order status via phone and email
Prepare and submit sales documentation, proposals, reports, and correspondence (e.g., contracts, maintenance agreements)
Communicate with cross-functional teams (warehouse, transport, distribution) to confirm order status and resolve customer issues
Use SAP systems to maintain up-to-date customer records and track order/delivery status
Maintain proper documentation to ensure up-to-date and accurate records
Assist with order placement and inventory control including general office administrative support
Provide quality work with minimal supervision; collaborate closely with the sales team to provide support, and serve as a backup for team members during their absences
Perform ad hoc duties and assignment as required

Inherent Requirements:

Formal Qualifications

Higher Diploma or above in related discipline. Science background is preferred

Key Skills / Core Competencies

Self-driven team player with excellent communication and interpersonal skills
Strong in problem-solving skills and able to strive for excellent customer service
Detail minded person who is good at planning and prioritization and able to work multi-tasking in a fast-paced environment to strive for workplace efficiency and effectiveness while prioritizing quality outputs
Proficiency in MS Office applications and ERP/SAP system for daily operation
Good command of written and spoken English and Chinese/Cantonese & Mandarin

Experience